Grades
Final grade reports are available online in and app. Students will receive a notification when grades are available. Student grade information is maintained online allowing students to obtain any updated grade, GPA, and academic status information as soon as it changes.
| Term Grades | Current Term Grades Available | Degree-Bearing (degree conferred) Available |
|---|---|---|
| Summer 2024-25 | August 26, 2025 | September 11, 2025 |
| Fall 2025-26 | December 22, 2025 | January 15, 2026 |
| Spring 2025-26 | May 11, 2026 | May 28, 2026 |
| Summer 2025-26 | August 24, 2026 | September 11, 2026 |
To order an official transcript, you can visit our Transcripts webpage for more information.
Grade Reports
Final grade reports are available online ināÆāÆa²Ō»åāÆ. Students will receive notification when grades are available.
Student grade information is maintained online, allowing students to obtain any updated grade, GPA, and academic status information as soon as it changes.
How to view grades in MyOHIO Student Center:
- Sign in to .
- Select the "other academic..." drop-down box.
- Choose Grades.
- Select the double arrow to the right of the drop-down box.
- Choose the appropriate term and select Continue.
View the in MyOHIO Student Center.
Change of Grade (Special Grade Report)
Once grades are submitted to the University Registrar, they are final and cannot be changed unless evidence of an error is presented or a formal grade appeal process is completed.
If a change is needed due to an error in calculation or entry, the online form must be submitted.
Grade Appeals
Once grades are submitted, they are considered final unless changed due to error or through a formal appeal.
The grade appeal process must follow 51ĀŅĀ×'s official grade appeal policy (see the Faculty Handbook, section āFinal Examinations and Change of Gradeā).
Canvas
Instructions are available on how to export grades from the Canvas Gradebook and import them into the 51ĀŅĀ× Faculty & Advising Center. The Faculty & Advising Center supports uploading grades for one or more classes from a properly formatted Excel file (.xlsx).
Reference the step-by-step instructions in .
Academic Status
A studentās academic status determines whether enrollment may continue without restriction. Unless otherwise notified, a student is considered eligible to return for the next term.
Undergraduate Academic Dismissal
- Undergraduate students whose GPA or completion rate falls below the universityās minimum standards may be academically dismissed.
- Students who are academically dismissed may petition for reinstatement if eligible. Petitions must follow the procedures and deadlines set by the college or school, often requiring an improvement plan and supporting documentation.
Graduate Students with Academic Deficiencies
- Graduate students may be denied permission to continue enrollment in a specific program if they fail to meet minimum GPA, course completion, or program-specific requirements.
- In such cases, the student must apply and be admitted to a different degree or non-degree graduate program to continue enrollment at 51ĀŅĀ×.
Disciplinary Expulsion
- Expulsion is a non-academic sanction that permanently prohibits a student from attending 51ĀŅĀ×.
- Expelled students are barred from being present on any 51ĀŅĀ× campus without prior permission.
Notification and Holds
- Academic drop actions are communicated to students by their academic deans.
- Nonacademic suspensions, including disciplinary actions, are communicated by the Office of Community Standards and Student Responsibility.
- Both academic and nonacademic actions typically include a registration hold on the studentās record. Registration holds must be resolved before enrollment in future courses is allowed.
- Failure to receive official notification does not negate the studentās status change or the restrictions associated with it.
President/Deans/Provost's List
These academic achievement lists recognize outstanding undergraduate students each semester. Placement on a list is based on the studentās semester GPA and the number of hours attempted for letter grades. The lists are available on Student Academic Achievement Lists webpage.
Presidentās List
- Requires a 4.0 semester GPA for a minimum of 12 hours attempted for letter grades that are used to calculate the GPA.
- Students who have earned 12 hours with no GPA (i.e., courses not taken for letter grades) must have: A 4.0 GPA for any letter-graded courses attempted, and been on the Presidentās List during the previous semester of enrollment.
Deanās List
- Requires a 3.5 - 3.999 semester GPA for a minimum of 12 hours attempted for letter grades that are used to calculate the GPA.
- Students who have earned 12 hours with no GPA must have:
- A minimum 3.5 GPA for any letter-graded courses attempted, and been on the Deanās or Presidentās List during the previous semester of enrollment.
Note: Prior to Spring Semester 2022-23, the Deanās List criteria required at least 15 semester hours earned, including a minimum of 12 hours attempted for letter grades used in the GPA calculation.
Provostās List
Requires a 3.5 or greater semester GPA for 6 - 11.99 hours attempted for letter grades that are used to calculate the GPA.
Departmental Honors
Students enrolled in a recognized departmental honors program may be approved to take up to three (3) graduate-level courses in their major department during their senior year (after earning 90 or more semester hours).
- Semester hours earned in these courses count toward the total semester hours required for undergraduate graduation.
- Grades earned in these graduate courses are calculated into the undergraduate GPA.
- Graduate courses taken under this option will not apply to graduate credit at a future time.
- Registration in graduate courses requires: Permission from the instructor, and approval from the department or school offering the course.
Athens campus students: Permission slips are available from the academic department where the courses are taught. The signed permission slip must be returned to Registrar Services, first floor, Chubb Hall, no later than the second Friday of the semester.
Retaking a Course
- Improve a grade.
- Fulfill program-specific requirements.
- Refresh knowledge of course content.
Retake policies vary by program and are outlined in the . Key points include:
- The most recent grade earned in the course will be used in GPA calculations, even if it is lower than the original grade.
- All course attempts remain on the studentās transcript.
- Certain courses may not be eligible for retake.
Auditing a Class
Auditing allows a student to attend a class without receiving credit or a grade. Audit enrollment policies are outlined in the . Common guidelines include:
- Instructor permission is required.
- Regular tuition and fees apply.
- Audit courses do not count toward degree requirements or financial aid eligibility.
- Participation expectations (such as assignments or exams) are at the discretion of the instructor.
Pass/Fail Grading Option
The pass/fail grading option allows eligible students to explore subjects outside their major without affecting their GPA. Policies are outlined in the and generally include:
- Only students in good academic standing may elect pass/fail.
- Some courses, such as major requirements, may not be taken pass/fail.
- A grade of āPā indicates performance at the level of C or better and earns credit hours but does not affect GPA.
- A grade of āFā results in no credit and is calculated in the GPA as a failure.
- Requests must be submitted by the published deadline each semester.
Classes that end prior to the semester closing date:
Classes that end prior to the semester closing date may have their final grades submitted beginning the last day of the class. Grades are to be entered through the (see detailed instructions below). The grade deadline remains the same. All semester grades must be submitted by 12:00 noon on Wednesday following the close of the semester.āÆ
Important notes regarding your grades:
- Once you enter the grades and click submit they are recorded on the students' records and are available to the student within 24 hours.
- If you click submit and have not recorded a grade for a student you may enter a grade for that student through the Faculty & Advising Center until the final grade deadline for the semester.
- After a grade has been submitted, if you need to make a change due to an error in calculation, the must be submitted.
- It is important to submit grades as soon as possible, but you do have until the grade deadline to submit all of your semester grades.
Full Semester Classes
The grading system for reporting semester final grades will be available Monday, of finals week, at 10:00 AM. Note: grades CANNOT be entered using Internet Explorer 8; please ensure your browser is updated.
New Grade Upload Option in the Faculty & Advising Center
The Faculty & Advising Center now includes an improved option for uploading final grades using an Excel file. This feature allows instructors to upload grades for one or more classes in a single file.
The system displays a preview of the grade data, validates formatting, and flags any errors before allowing submission. This option supports flexible student ID types and helps reduce formatting errors that were common with the previous copy-paste method.
Submitting Grades Through Faculty & Advising Center
Final grades must be submitted through the by 12:00 noon on Wednesday following the close of the semester. The step-by-step guide below to outlines the grade submission process.
Step 1: Log in and Select Your Courses
- Log in to the using your OHIO ID and password.
- Under the Teaching tab, select Class List/Grading.
Note: Only the faculty/instructors listed in PeopleSoft as the instructors for the class may enter and submit grades.
- Enter the Term and select the course(s) you want to grade.
Step 2: Choose How to Enter Grades
Grades can be entered manually or by using the new Excel file upload option.
Option 1: Enter Grades Manually
This is the most flexible option for individual updates and does not require a spreadsheet.
- Select the View Class Roster icon next to your class listing.
- Enter grades directly for each student.
Option 2: Upload Grades for a Single Class from a File
Uploading final grades for a single class is possible using an Excel file (.xlsx) formatted according to the requirements in the Grade Upload File Format Requirements (#file-format) section below.
- Select the Import/Load Grades icon next to the class listing or the Import Grades button from within the Class Roster view.
- On the Upload Grades page, the Term and Class Number fields will prepopulate.
- Select Choose File and upload the Excel file.
- Preview the file: All student identifiers will display as PIDs, even if using OHIO ID, EmplID, or email. If formatting is incorrect, a validation message will appear. To resubmit, select Reset and update the file.
- If everything looks correct, select Upload File.
- After processing, the system redirects to Faculty & Advising Center to verify and submit grades.
Option 3: Upload Grades for Multiple Classes from a File
Uploading final grades for multiple classes is possible using an Excel file (.xlsx) formatted according to the requirements in the Grade Upload File Format Requirements (#file-format) section below.
- Select the Import Grades for Multiple Classes button at the top of the Class List screen.
- On the Upload Grades page: Select the Term from the dropdown. Leave the Class Number field blank.
- Select Choose File and upload the Excel file.
- Preview the file: All student identifiers will display as PIDs, even if using OHIO ID, EmplID, or email. If formatting is incorrect, a validation message will appear. To resubmit, select Reset and update the file.
- If everything looks correct, select Upload File.
- After processing, the system redirects to Faculty & Advising Center to verify and submit grades.
Step 3: Review and Submit Grades
After entering or uploading grades:
- Verify the data to ensure all grades are accurate.
- Select Save Grades to store entries, allowing for later completion or modification.
- Select the Submit Grades to finalize grades for the class.
Additional Notes:
- Once submitted, grades are recorded on studentsā records and become visible to students within 24 hours.
- Grades left blank at the time of submission may still be entered before the final grade deadline.
- Saved grades that are not submitted will be automatically submitted at the deadline.
- Once submitted, any changes must be made using the online form.
- It is important to submit grades as soon as possible, though grades may be submitted at any time before the final deadline.
Grade Upload File Format Requirements
Successful upload of grades from an Excel (.xlsx) file must meet the following requirements:
Required Columns (for all uploads):
- Student ID - Any combination of PID, OHIO ID, EmplID, or OHIO Email
- Grade - Final letter grade (seeāÆGrades | 51ĀŅĀ×)
- WP/WF/FS Stop Date - Required only for WP, WF, or FS grades.
Leave cells blank unless a stop date is required. If used, enter date as MM/DD/YYYY format (ex. 11/05/2023).
Note: If the file includes only one course and does not contain Subject, Catalog Number, and Section columns, the Class Number must be entered on the upload screen.
Additional Required Columns (for multi-class uploads):
- Subject - Course subject
- Catalog Number - Course number
- Section Number - Course section
Example: If uploading grades for ENG 1510 100, the file should include:
- Subject ā ENG
- Catalog Number ā 1510
- Section Number - 100
Tips for File Preparation
- Use exact column header spelling. All required column names must match exactly.
- Avoid duplicate column headers. For example, do not include two āGradeā columns.
- Extra columns are allowed and will be ignored during processing.
- Leave WP/WF/FS Stop Date cells blank unless needed.
- Format columns containing EmplIDs as Text before entering data. Excel may otherwise strip leading zeros from IDs. For guidance, reference .
Additional Resources
For additional information about grade submission and grading policies, refer to: